Supervision of Systematic First Registration of Property in Cadastral Zones in the Cities of Korça, Maliq, Albania

Lot N° 1:  Rural Development and Food Security

Request N° 2008/148482

Supervision of Systematic First Registration of Property in Cadastral Zones in the Cities of Korça, Maliq, Albania

Short Organisation and Methodology

Presented by the Agrisystems & SEDA


1                  Rationale


1.1              Background


The work relates to the systematic first immovable property registration (SFIPR) in remaining urban cadastral zones (CZ) of Korça and Maliq.  It follows from a successful SFIPR of about 15,000 properties in three cadastral zones in the city of Korça and Maliq in south-east Albania that was undertaken in 2004.  SFIPR is a critical step in the implementation of the Albanian Government’s Action Plan for an Immovable Property Registration System (IPRS) and Other Land Market Activities.


The specific CZs that feature within this remaining phase of SFIPR in Korça and Maliq include CZ8564 in Korça 4 and CZ2984 in Plase.  CZ8564 is in the western part of Korça city and covers an area of about 700 hectares.  Of this about 200 hectares are in urban zone and 500 ha are in rural zone.  The urban part is divided into 10 blocks and the existing mapping includes 22 sheet maps at a scale of 1:500.  The rural part comprises agricultural land with holdings created through land privatisation under law 7501.  The holdings are recorded in the District Immovable Property Registration Office (DIPRO) maps at a scale of 1:2500.  CZ8564 includes approximately 7,400 properties of which 2,500 apartments are already registered.  Some features of CZ8564 are as follows:


- the apartment transactions are registered in the Kartela of Immovable Property but only in manual form.  They are not included yet in the digital Kartela;


-  there are no ownership documents for a category of the properties (villas);


-  there are incomplete ownership documents for some properties privatised after 1991;


- the existing Index Maps are not of good quality;


-there were some technical and legal mistakes in the previous sporadic first registration.


CZ2984 is a rural zone about 10 km northeast of Korça city.  The area covers about 600 ha of which 40 ha are urban and 560 are rural.  There are approximately 3,200 properties created through land privatisation under law 7501 and other types of privatisation.  The existing cadastral maps are at a scale of 1:5000.


The main stakeholders in the SFIPR process in Korça Maliq include:


- the property owners/claimants;


-  the Chief Registrar, who issues the instructions, technical standards and controlling procedures for property registration;


-  the Central Office of the IPRS (CIPRO) in Tirana that manages the IPRS at national level and co-ordinates the IPRS regional administrative centres and 36 district offices;


-  the Albanian Geographic Military Institute, that operates the GPS based triangulation systems to support the IPRS digital mapping;


-the district Immovable Property Registration Office in Korça Maliq that administers the IPR processes at local level and holds the relevant Parcel Books (libri i ngastrave), Registry Index Maps (RIM) and issues the Kartelas (property registration certificates);


- the contractor (selected by the EC) who will undertake the mass systematic first registration in the remaining CZ in Korça Maliq;


- the Consultant (to be recruited under this framework request 2008/148482).


The overall IPRS process involves a series of activities including:


1.      Data and document collection.


2.      Including the results of the previous Sporadic Registration in the Systematic First Registration.


3.      Public information services in a door-to-door campaign for all properties and mediation to settle any conflict.


4.      Field surveys (updating).


5.      Compilation of the Parcel Book.


6.      Compilation of the Registry Index Map.


7.      Scanning/photographing of ownership documents.


8.      Legal processing of information.


9.      Compilation of Kartela.


10.  Linkage of Kartelas with Registry Index Map.


11.  First printing and Public Display.


12.  Resolution of conflicting claims during the Public Display.


13.  Second printing and Kartela production.


14.  Delivery of paper based documentation to the DIPRO.


15.  Delivery of the digital final work products to the CIPRO and DIPRO.


16.  Legalisation of First Registration Archiving of documents at the DIPRO and the closure of the hipoteka system.


1.2              Understanding of Objectives and Services of Consultant


The specific objectives of the Consultant are clearly indicated in the Terms of Reference (ToR) and include:


- provision of technical monitoring and dispute resolution services in support of the SFIPR in the remaining CZ of Korça, Maliq in conjunction with IPRS CIPRO and DIPRO;


- provision of technical assistance to IPRS on technical monitoring procedures.


The Consultant services to be delivered fall under four headings:


- technical monitoring;


- display monitoring and dispute resolution/mediation;


- supervising the automation of the Korça IPR Office;


- technical assistance to IPRS.


The purpose of the Consultant technical monitoring is to verify that the quality of the Contractor’s work meets the IPRO quality standards for First Registration and that the processes as specified in the Chief Registrar’s Instruction 77 (First Registration in Urban Zones).  This also involves ensuring that the Contractor is adhering to the data formats of the specific digital outputs.  This monitoring is carried in the form of a series of formal technical inspections combined with on-going technical monitoring at office and field levels.  The monitoring is carried out on a sufficiently large sample to confirm the accuracy and reliability of the data/information being collected and recorded by the Contractors.  The monitoring is combined with the provision of technical/analytical advisory services on topics such as spatial and data analysis and mapping standards and procedures.


The purpose of the dispute resolution/mediation services is to ensure that any conflicts relating to land ownership and registration are identified and settled in an effective manner.  The idea is to defuse any disputes quickly and have them settled in the field.  Only where a dispute cannot be settled at local level is it referred to further mediation services or other level options.  The mediation services are preceded by public information campaigns.  The mediation services are also provided during the periods of Public Display so that technical errors and disputed claims can be addressed quickly.


As part of the IPRS capacity building process the Korça IPR Office will receive EC assistance with automation including provision of software, IT equipment and staff training by an Automation Contractor.  The Consultant’ supervision services will be provided after the IT equipment has been installed and training provided.  The objective of the supervision will be to monitor that the IPR Office is using the automated facilities in an effective manner.


The purpose of the IPRS technical assistance services will be to develop the capacity of CIPRO and DIPRO staff to undertake technical monitoring activities.  The capacity will be developed through training, on-the-job activities and workshops.




For further details contact: